Government Information Governance Features
Manage all aspects of the content lifecycle & archiving.
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Manage a digital representation of your physical inventory including storage facilities, rooms, shelves, boxes, files and more, all alongside your Electronic Records.
Simple keyword, operator syntax or advanced metadata queries locate and return content from interface all connected repositories to an easy-to-use customizable results.
Drag & Drop visual design board to create and automate comprehensive records lifecycle workflows and defensible disposition for all of your Agency’s records.
Connect and govern some or all content source repositories for your Agency and onboard new content sources at your pace.
All content is auto-categorized to the General Records Schedule (GRS) and Agency specific records control schedules.
Write Once Read Many (WORM) compliant storages with data encryption at rest and in transit.
Single user can search all repositories with Collabspace to fulfill FOIA search requests and apply Legal Holds to the content.
When the digitized paper records are sent into Collabspace, the content is automatically enriched with OCR, Keyword and Entity Extraction and auto-categorized to your records control schedules.
The agencies file plan be permission trimmed or split into multiple file plans so Agencies can delegate records governance to the appropriate team or individual.
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Centralized, in-place electronic records management or a hybrid of the two; based on Agency needs. Automated categorization, retention, security and defensible disposition.