Manage Your Documents. Wherever They Are.

Transform your SharePoint On Prem or Office365 Cloud into a Centralized Records Repository.

Leverage and expand the Microsoft software you’re already invested in to secure, manage, automate and backup all your content and its lifecycle. By using familiar tools, you’ll ensure higher user adoption success rates. 

Simplify your records management strategy and save money by connecting all your physical, digital and email records through one lightweight plug-in solution, managed on premises, in the cloud or a combination of both.

  • Automate document filing and alleviate end-user intervention with comprehensive lifecycle workflows for content in SharePoint, OneDrive, Exchange, SAP, File Shares & more.
  • Maximize ROI by integrating systems content tracking, backup and preservation measures.
  • Increase productivity by giving teams access to data critical for making the right process decisions.
  • Use enhanced discovery and export tools to respond to FOI, GDPR, legal issues, investigations, inquiries, etc.
  • Save more by freeing up redundant storage and backup systems.

Access the Collabware
Government Records Info Pack

Complete the form for instant access to:

Collabspace Brochure
  • Full Product Brochures
  • Government Capability Statement
  • Capstone Approach to RM in SharePoint & O365
  • Demo Videos & more

Government RIM Features

Manage all aspects of the content lifecycle and archiving with SharePoint or Office365.


Government RIM Features

Manage all aspects of the content lifecycle & archiving.


Regulatory Certifications

We continually test our products & remain accredited to these & many other international records management standards.
Collabware is also registered under GSA Contract Schedule 36 for the US Government for pre-negotiated procurement.

DoD 5015.2 Certified Records Software

Department of Defense (DoD) 5015.2

FDA Code of Federal Regulations 21 CFR 11

FDA Code of Federal Regulations 21 CFR 11

NARA Certifications Logo

NARA 36 CFR Chapter 12 and Presidential Mandate M-12-18

Sarbanes-Oxley Act of 2002 logo

Sarbanes-Oxley Accountability & Transparency Act

GSA Section 508 logo

GSA Schedule 36 - RM Solutions & Section 508 - Accessibility

Canadian General Standards on Electronic Records

Canadian Standard on Electronic Records & Image Management

WCAG 2 Web Consortium

W3C - WCAG 2.0 International Technical Web Standard

MoReq 2010 Logo

MoReq European Records Regulatory Specifications

More for Less.

 Providing an end-to-end solution is proven to increase collaboration, efficiency & user adoption

Maximum productivity achieved with streamlined processes and automation.

All-inclusive content strategy provides teams with quick decision-making capabilities.

Content Accessibility.

Connect to all your content repositories (managed in place or not) & gather search results in one view.

Ensure access privileges are secure with permission-based settings.

Accelerate eDiscovery for FOI & GDPR request processes with advanced search & export features.

Supercharge Productivity.

Giving your team a solution they are familiar with AND gets the job done makes happy employees.

Automation accelerates the process and equals less resource time, less error and less cost!

Team members can relax and trust that compliance rules are covered with minimal intervention.


Event-based Case Management Software

The Only Event-Based
Case Management Available.

  • Case files can be an aggregate of documents and records.

  • Retention rules & disposition approvals can be associated or completed at a case level.

  • Case files do not need to be co-located within a single container.

  • Files can be associated to a case manually or through automated content rules.

FOI & GDPR Discovery Software

Manage FOI & GDPR
Requests in a Flash.

  • Deep & precise search capability with advanced filters to find all relevant items.

  • Automatic OCR & audio/video transcription upon ingestion for immediate searchability.

  • Automatic detection of duplicates and versions.

  • Export files individually or in bulk.

Cloud Office365 Backup & Recovery Software

Prevent & Recover from Data Breach or Ransomware Attack.

  • Archive content using fortified WORM-level (Write Once Read Many) Secure Storage.

  • Permission-based access, encryption, immutable activity logs, audits & more.

  • Virtually instant recovery of content in the event of data breach or ransomware attack.

  • Maintain productivity with little to no downtime, avoiding costly system repairs.


Technical Specifications

English, French & Spanish language support for SharePoint 2013, 2016, 2019 & Online
and supports In-Place & Records Center storage.


Runs within your existing SharePoint or Office365 infrastructure

Multi-farm support via Service Application model

Deployed using a
light-weight installation tool

Fully documented
in-process & web service APIs  

Get Up & Running Fast with
Rapid Deployment

  • Collabware solutions integrate seamlessly with SharePoint and Office365 so there is no need for your technical teams to create new infrastructure or management processes.

  • SharePoint is familiar and reduces change management challenges.

  • Easy installation & maintenance with simple “No code” drag & drop experience that automates SharePoint configuration.

  • Collabware and our partners work closely with you to implement our proven 90-Day methodology.

  • Stay worry-free with free unlimited support & maintenance for the lifetime of your subscription.

Get in touch to see how Collabware solutions can increase efficiency, compliance and collaboration. 1-855-268-0442