Manage Enterprise Email Records While Mitigating Risk.
Create Rules to Classify Emails, Set Email Lifespans and Enable Accurate Email eDiscovery.
Managing your email with Collabspace brings control, compliance and searchability to your organization’s important and sensitive email records. You’ll streamline and automate the email retention lifecycle while relieving staff of manual email filing and potential error.
- Auto-Classify Emails: Create Rules to identify the difference between important, transitory, temporary and spam emails.
- Email Workflows: Automate retention and destruction of messages and/or their attachments.
- Archive & Backup: Retain and manage only the emails you need and recover from accidental deletion, ransomware, etc.
- Increase Productivity: Automatic filing, controlled disposition and ease of searchability make staff and IT happy.
- Global Search: Use advanced discovery, enhanced filters and export tools to search all relevant emails and conduct FOI requests, investigations or inquiries.
- Streamline & Save Space: Save more space, money and resources by freeing up mounting emails in redundant storage and backup systems.
Access the Email Records
Management Info Pack
Complete the form for instant access to:
- Collabspace Brochure
- Capstone Government Email Guidelines
- Microsoft 365 + Collabspace Feature & Price Chart
Collabspace Email Management Features
Retain Relevant Email Content Compliant with your Information Governance Practices.
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Collabspace Email Records Management Features
Retain Relevant Email Content Compliant with your Information Governance Practices.
Multi-Platform Management, Search & Archive
Enable all content sources, including email, to be aggregated for comprehensive control & visibility.
Collabspace for Email Records Management
Automated Classification, Retention & Disposition with Visual Lifecycle Workflows.
With Collabspace worflows, administrators can blueprint and implement the entire email lifecycle in the cloud with the simple, clean Visual Design Surface. Using easy drag-n-drop motions, create workflow actions and define automated content-based transitions, or manually triggered events.
All Content is then automatically categorized, retention policies are automatically applied, and the end-to-end timeline of a document can be viewed in full, including audits, destruction date and more. Records managers can ensure all content remains compliant, is reviewed when necessary and is disposed off correctly. No matter where your content lives, Collabspace can implement these workflows across your repositories and provide a separate backup & archive.
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eDiscovery, Backup & Archive for Email Records
Search Across All Email Along with all Your Other Content.
Automate backup, archival compliance and other business processes to meet legal and regulatory requirements.
Protect high-value, critical information for peace of mind.
Manage all email, physical and electronic records together for comprehensive eDiscovery (legal holds, FOI/GDPR requests).
Utilize case management to provide a single view of related content.
Find essential information quickly using deep precision search.
Centrally manage the content review and disposition process.
Track and log all audit activities, and dynamically generate content and activity reports.
Collabspace - The Data Lake Approach to Content Management
Achieving Centralized Visibility & Control of All Enterprise Content.
What sets us apart is our passion for developing extraordinary software that saves time, mitigates risk by protecting sensitive data, and helps companies be more productive. We’ve been recognized by KMWorld, Forrester, Gartner, and other leading organizations for our innovative records management and enterprise content management (ECM) solutions, and our software has been deployed internationally with customers ranging in size from small public sector agencies to Fortune 500 enterprises.
Watch our unique and future-proof approach to managing mounting loads of enterprise data with compliance and regulatory standards in mind.
Email Information Governance - Get Started Fast!
Start Crawling all Organizational Email Now to Audit, Cleanse and Streamline Records Management.
Collabspace is a stand alone cloud solution built on Microsoft Azure but it can also integrate seamlessly with your SharePoint and Microsoft 365 environment so there is no need for your technical teams to create new infrastructure or management processes.
Microsoft Products are familiar and reduces change management challenges. All the automation happens in the “background”.
Easy installation & maintenance with simple “No code” experience.
Collabware and our partners work closely with you to implement our proven methodology.
Stay worry-free with free unlimited support & maintenance for the lifetime of your subscription.
Get in touch to see how Collabware solutions can increase efficiency, compliance and collaboration.
contact@collabware.com 1-855-268-0442
Build visual workflows to automate the complete lifespan of content from creation to disposition, including reviews & audits.