Maintain Content Compliance While Staying Competitive.
Reduce Risk with RM Solutions Developed Specifically for Highly-Regulated Industries.
Ensure the management of your well, mine, subsurface, maintenance and other documents, along with their relative retention periods, align with ever-evolving laws, standards and regulations.
While organizations may cutback or expand, experience mergers, acquisitions, price wars and other events that further complicate oil and gas records management efforts, relying on a solid data infrastructure allows companies to remain focused on achieving business goals while records and information is secure and compliant.
By delivering an application that ingests, processes and analyzes all global data within a single compute environment, you minimize costs while maximizing reliability, security, accessibility, searchability, reporting and more.
- Customized Workflows: Automate filing and alleviate end-user intervention with comprehensive lifecycle workflows through retention, audits, destruction & more.
- Standardize Processes: Maximize ROI by integrating systems, content tracking, backup and preservation measures across all business lines.
- Increase Productivity: Giving teams access to critical data for making the right process decisions.
- Global Search: Use enhanced discovery and export tools to search across all repositories and respond to FOI, GDPR, legal issues, investigations or inquiries.
- Streamline & Deduplicate: Save more by freeing up redundant storage and backup systems.
Access the Collabspace
Cloud Records Management Info Pack
Complete the form for instant access to:
- Full Product Features
- Specifications
- Office 365 + Collabspace Feature Comparison Chart
- Pricing & more
Oil & Gas Records Management Features
Manage all aspects of the content lifecycle and archiving..
Oil & Gas Records Management Features
Manage all aspects of the content lifecycle & archiving.
Featured
Technical Specifications
English, French & Spanish language support for SharePoint 2013, 2016, 2019 & Online
and supports In-Place & Records Center storage.
Runs within your existing SharePoint or Office365 infrastructure
Multi-farm support via Service Application model
Deployed using a
light-weight installation tool
Fully documented
in-process & web service APIs
Customer Success: FOI and Archive Processes Reduced From Weeks To Minutes
Cobb EMC - Energy
Read through this in-depth report on how Cobb EMC, an electricity provider in Georgia, deployed compliant business policies, unified content within one view, and improved eDiscovery with optimized, cross-platform search and shareable search templates by leveraging Collabspace.
We go over all of the challenges that lead to a breaking point, their hunt for a solution and how they are now relying on Collabware's cloud product to not only mitigate risk, save costs, and take pressure off of the IT team, but empower internal staff to work more autonomously, efficiently, and better serve their Member Owners and the community.
Click the button below for instant access to the 7-page Collabware Case Study and Collabspace Software Review.
More for Less.
Providing an end-to-end solution is proven to increase collaboration, efficiency & user adoption
Maximum productivity achieved with streamlined processes and automation.
All-inclusive content strategy provides teams with quick decision-making capabilities.
Content Accessibility.
Connect to all your content repositories (managed in place or not) & gather search results in one view.
Ensure access privileges are secure with permission-based settings.
Accelerate eDiscovery for FOI & GDPR request processes with advanced search & export features.
Supercharge Productivity.
Giving your team a solution they are familiar with AND gets the job done makes happy employees.
Automation accelerates the process and equals less resource time, less error and less cost!
Team members can relax and trust that compliance rules are covered with minimal intervention.
The Only Event-Based
Case Management Available.
Case files can be an aggregate of documents and records.
Retention rules & disposition approvals can be associated or completed at a case level.
Case files do not need to be co-located within a single container.
Files can be associated to a case manually or through automated content rules.
Manage FOI & GDPR
Requests in a Flash.
Deep & precise search capability with advanced filters to find all relevant items.
Automatic OCR & audio/video transcription upon ingestion for immediate searchability.
Automatic detection of duplicates and versions.
Export files individually or in bulk.
Prevent & Recover from Data Breach or Ransomware Attack.
Archive content using fortified WORM-level (Write Once Read Many) Secure Storage.
Permission-based access, encryption, immutable activity logs, audits & more.
Virtually instant recovery of content in the event of data breach or ransomware attack.
Maintain productivity with little to no downtime, avoiding costly system repairs.
Centralized, in-place electronic records management or a hybrid of the two; based on Agency needs. Automated categorization, retention, security and defensible disposition.